Access Living’s building is closed. Staff is working from home until further notice. Learn more here.

Staff Accountant

 

Position: Staff Accountant

Basic Function:

Perform the basic functions of grant billings/vouchers, cash receipts, reconciliations, fixed assets and leasehold improvement schedule, Investment Summary and assisting in monthly financial closing.

Specific Duties:

Handles sensitive and confidential information on a daily basis;

Grant billings/vouchers:

  • Prepares vouchers for each grant on its specific billing period, i.e., monthly, quarterly, bi-annually or annually for both government and private grants and contracts;
  •  Obtain appropriate signatures for billings/voucher submission, copy for file, file in appropriate grant folder and send to funder;
  •  Provide funder with requested information as requested;
  •  Maintain a current listing of grants, contract #’s amount of grant and funder contact;
  •  Maintain and provide to staff a current listing of staff’s funding %’s;
  •  Maintains all grant files, with contract, financial and program information;
  •  Maintains an aging chart for all grant receivables, updating it monthly in time for the Finance  Committee meetings;
  •  Provides Controller with information in a timely manner (Keep current grant requirements on when last revisions for each grant will be accepted) on needed revisions, modifications, and/or amendments to enable Access Living to draw down all available funds;

Reconciliation

  •  Reconcile prepaid accounts
  •  Reconcile receivable accounts
  •  Reconcile accrual and liabilities accounts
  •  Reconcile employee advance reimbursements 
  •  Reconcile and audit volunteer petty cash
  •  Reconcile other balance sheet accounts

Monthly Closing:

  • Prepare and enter into ledger the payroll information for the current month;
  •  Prepare Investment Summary report and enter into the ledger the investment activity for the month;
  •  Enter cash receipt activity into the ledger for monthly closing;
  •  Prepare and enter the monthly fixed assets and leasehold improvement data;
  •  Prepare journal entries and the summary for each grant for the monthly closing;
  •  Maintain the monthly financial records;

Banking:

  • Maintain all bank account records, keeping resolution and signature card information in current records at all times;
  •  Maintain all cash receipts records and tie to Development records, including correct coding;

Cross Departmental Activity:

  • Work with program staffs to reconcile program related income and expenses
  •  Work with development staffs to reconcile revenue and receivables                                

Record Keeping:

  • Maintain the fixed asset and leasehold improvements file/binder;
  •  Ensure the physical inventory which is performed by appropriate staff before audit is included in a section of the fixed asset binder;
  •  Maintain all other documents related to Access Living financial records

Audit:

  •  Prepare schedules in preparation for the audit;
  •  Prepare functional expense including the percentages from fiscal year budget;
  •  Assist in the preparation of the grant/contract confirmation letters;
  •  Prepare all records for auditors;
  •  Assist Controller in other audit preparation as assigned;
  •  Other duties as assigned.

Education and Training:

Bachelor’s in accounting or finance-related field required. Knowledge of Excel or other spreadsheet required. Microsoft and Accounting database knowledge preferred.

Experience:

At least three years of computerized financial and spreadsheet experience preferred. Ability to work remotely wherever computers are available.

Physical Demands:

None

Equipment Operated:

Computers, printers, copier, calculator

Working Environment:

Work is performed at Access Living’s headquarters in the River North area of Chicago. Headquarters is a shared office space with cubicles. During COVID-19 pandemic Access Living staff members are working remotely.

Supervised By:

Controller

Other:

Offer of position contingent on clearance of state criminial background check

Compensation:

$49,000 – $55,000 annual salary

How to Apply:

To apply, email a cover letter and resume to careers@accessliving.org.