Position: Staff Accountant
Basic Function:
Perform the basic functions of grant billings/vouchers, cash receipts, reconciliations, fixed assets and leasehold improvement schedule, Investment Summary and assisting in monthly financial closing.
Specific Duties:
Handles sensitive and confidential information on a daily basis;
Grant billings/vouchers:
- Prepares vouchers for each grant on its specific billing period, i.e., monthly, quarterly, bi-annually or annually for both government and private grants and contracts;
- Obtain appropriate signatures for billings/voucher submission, copy for file, file in appropriate grant folder and send to funder;
- Provide funder with requested information as requested;
- Maintain a current listing of grants, contract #’s amount of grant and funder contact;
- Maintain and provide to staff a current listing of staff’s funding %’s;
- Maintains all grant files, with contract, financial and program information;
- Maintains an aging chart for all grant receivables, updating it monthly in time for the Finance Committee meetings;
- Provides Controller with information in a timely manner (Keep current grant requirements on when last revisions for each grant will be accepted) on needed revisions, modifications, and/or amendments to enable Access Living to draw down all available funds;
Reconciliation
- Reconcile prepaid accounts
- Reconcile receivable accounts
- Reconcile accrual and liabilities accounts
- Reconcile employee advance reimbursements
- Reconcile and audit volunteer petty cash
- Reconcile other balance sheet accounts
Monthly Closing:
- Prepare and enter into ledger the payroll information for the current month;
- Prepare Investment Summary report and enter into the ledger the investment activity for the month;
- Enter cash receipt activity into the ledger for monthly closing;
- Prepare and enter the monthly fixed assets and leasehold improvement data;
- Prepare journal entries and the summary for each grant for the monthly closing;
- Maintain the monthly financial records;
Banking:
- Maintain all bank account records, keeping resolution and signature card information in current records at all times;
- Maintain all cash receipts records and tie to Development records, including correct coding;
Cross Departmental Activity:
- Work with program staffs to reconcile program related income and expenses
- Work with development staffs to reconcile revenue and receivables
Record Keeping:
- Maintain the fixed asset and leasehold improvements file/binder;
- Ensure the physical inventory which is performed by appropriate staff before audit is included in a section of the fixed asset binder;
- Maintain all other documents related to Access Living financial records
Audit:
- Prepare schedules in preparation for the audit;
- Prepare functional expense including the percentages from fiscal year budget;
- Assist in the preparation of the grant/contract confirmation letters;
- Prepare all records for auditors;
- Assist Controller in other audit preparation as assigned;
- Other duties as assigned.
Education and Training:
Bachelor’s in accounting or finance-related field required. Knowledge of Excel or other spreadsheet required. Microsoft and Accounting database knowledge preferred.
Experience:
At least three years of computerized financial and spreadsheet experience preferred. Ability to work remotely wherever computers are available.
Physical Demands:
None
Equipment Operated:
Computers, printers, copier, calculator
Working Environment:
Work is performed at Access Living’s headquarters in the River North area of Chicago. Headquarters is a shared office space with cubicles. During COVID-19 pandemic Access Living staff members are working remotely.
Supervised By:
Controller
Other:
Offer of position contingent on clearance of state criminial background check
Compensation:
$49,000 – $55,000 annual salary
How to Apply:
To apply, email a cover letter and resume to careers@accessliving.org.